The tool of choice for connecting with remote participants from a classroom is the Zoom platform. The following steps will enable instructors to leverage the Zoom platform to successfully engage both local and remote audiences.
For more information on how to use the Zoom application and ELMS, visit Instructor's Guide to Zoom.
All General Purpose Classrooms are equipped with cameras and microphones to use with Zoom to connect to remote participants. Cameras and microphones may be operated from any classroom with a classroom computer. Additionally, some classroom cameras and microphones may be operated by a laptop.
Log into the classroom computer (PC Main) with your University directory credentials. Launch your Zoom meeting by opening up the Zoom application from the desktop or by logging into ELMS.
Classrooms may have a variety of microphones (handheld, lavalier, ceiling, and/or lectern mics). In classrooms with ceiling and handheld microphones, the ceiling microphones are turned off by default use the touchpanel to turn them on if needed. Use the Zoom audio test to ensure that the speakers and microphones are set correctly in your meeting. This can be accessed by clicking the arrow beside the Audio button, and select Test Speaker & Microphone. The correct speaker device can be found on a label on the lectern monitor.
If you intend to share media with audio, ensure that you enable the Share Sound feature in the Share Screen pop-up window; the checkbox is located in the left side middle of the share pop up window.
In classrooms without a Zoom/Panopto button on the touch panel, the Document Camera, and Cameras can be selected in your Zoom video/camera settings.
In classrooms with a Zoom/Panopto button on the touch panel, you can pull source content (Wireless Sharing, Document Camera, Cameras, etc.) into your Zoom meeting by selecting the source and sending it to the Zoom/Panopto button on the touch panel. Then the source can be added into your Zoom meeting via the Zoom video/camera settings.
For additional details on how to use the touch panel and setup the AV system, please refer to the AV Touch Panel Guide.
To share a document camera in a classroom without a Zoom/Panopto button on the touch panel, click on Share Screen in the Zoom meeting task bar. Click on the Advanced tab at the top of the window. Click on the Second Camera option, then click on Share.
To share a document camera in a classroom with a Zoom/Panopto button on the touch panel, select Document Camera and send it to the Zoom/Panopto destination button. The Document Camera will now replace the camera that was selected for the meeting. Remember to send Camera (A or B) to Zoom/Panopto once you are finished with the document camera.
See the Guide to Classroom Document Cameras: Lumens and Wolfvision for more operational details.
Some faculty prefer to present with their personal device to share content and use the classroom computer (PC Main) to display and manage the Zoom meeting. Here is our recommended setup for using your personal device.
Some faculty prefer to host the Zoom meeting with their personal device. In some rooms it is possible to use a laptop or other USB-C compatible device to connect to the cameras and microphone in the room. You can find these rooms by searching for Web Conferencing - Laptop in the features section of 25Live. Here is our recommended setup for using your personal device.
To use the room cameras in these rooms, plug your device into the provided USB-C cable. This should give you RoomCamera and DocCam as video options in Zoom and Panopto, as well as a new microphone source.
Classrooms may have a variety of microphones (handheld, lavalier, ceiling, and/or lectern mics). In classrooms with ceiling and handheld microphones, the ceiling microphones are turned off by default, use the touchpanel to turn them on if needed. Use the Zoom audio test to ensure that the speakers and microphones are set correctly in your meeting. This can be accessed by clicking the arrow beside the Audio button, and select Test Speaker & Microphone. The correct speaker device can be found on a label on the lectern monitor.
If you intend to share media with audio, ensure that you enable the Share Sound feature in the Share Screen pop-up window; the checkbox is located in the left side middle of the share pop up window.